VILLAGE OF HOBART BOARD MEETING MINUTES SEPTEMBER 17, 2018
The regular meeting of the Village of Hobart Board of Trustees was called to order by Mayor Aaron Kaufman at 6:30 p.m. Those present were Mayor Kaufman, Trustees Gordy Key, Kayla Mason, Amy Reinshagen and Jim Quarino, Village Attorney John Hubbard, Clerk-Treasurer Kellee Estus, Superintendent of DPW Lucas McMullen, Chief of Waste Water Richi Horne, Kristina Zill, Karen Ogborn, Reggie Brunson and Ann Pardee.
Superintendent of DPW Lucas McMullen reported to the Board that he sanded, primed and painted the frame of the flatbed truck. They cleaned the catch basins on Maple Avenue bridge. McMullen stated he will be receiving $8500 in grant money between the Thompson Trust and O’Connor Foundation that he would like to use for a backhoe attachment. McMullen also stated he would like to thank the Board for bidding on the sidewalk machine that the Village of Stamford had for sale on an online auction. The Village of Hobart had the winning bid of $8850.00. McMullen stated Joe Hornbeck said we could also share attachments such as a flail mower and sweeper. Superintendent McMullen stated the hydrants need to be flushed but because of the conserve water order he wasn’t sure if he should. After some discussion, it was determined to wait a few weeks. It is a requirement and Mallinckrodt has slowed production down so it shouldn’t cause an issue with the water supply. McMullen also asked what to do with the flatbed truck. After a brief discussion, the Board agreed to run it until it’s done rather than try to sell it.
Chief Operator of Waste Water Richi Horne reported to the Board that Aqualocate came out on the 11th and marked with flags at the Eklund and Maple well sights where they are testing for water. The flags need to remain where they are. Smith Control Systems will be here Wednesday and Thursday to perform the water plant calibrations and blower hook up to the dialer. In October the chlorine contact pumps are due for cleaning and she asked if Layne Christensen Company could do this. The Board unanimously approved the request. She said she submitted Sidney training registration forms for the fall class and would like to get approval for the employees to go. The Board unanimously approved this request. She received a quote from Statewide Aquastore in the amount of $1800 to inspect the aerator tank and repair the tank level indicator. The tank has not been inspected since 2002 and additional parts may be necessary. The Board unanimously approved the quote. Tim will retake his test on the 28th of October. Jake failed his test and is requesting to take it again in November as he has to wait 90 days before he can take it again. Aqualogics calibrated the flow meters and the turbidimeters so now the clarifier can be replaced. The Board unanimously agreed to give the go ahead to have this done. Horne also stated the DEC inspector came for an inspection last week and liked the additional bar screen and the on demand hot water for CIPs.
The Treasurer’s Report for August was reviewed by the Board. A motion to accept it with the following change was made by Trustee Mason, with a second from Trustee Reinshagen with all in favor, carried. In the General Fund, transfer $189.67 from 1990 to 1320.4. A motion to approve the minutes of last month’s meeting was made by Trustee Reinshagen with a second from Trustee Mason, with all in favor, carried.
Mayor Kaufman continued the meeting with old business. The property off of Reservoir Road was tabled as there was no new information to discuss. In regard to fowl in the Village and the decision to make a law, Mayor Kaufman asked the Board to revisit if they wanted to still make a law or not. Trustee Mason, Key and Quarino voted yes and Trustee Reinshagen voted no. Therefore, a law will be created. Mayor Kaufman gave the floor to Kristina Zill. Ms. Zill stated she is trying to close the 10 signups for solar energy. She stated the Board can pass a resolution for benchmarking and approve a solar permit to receive the $5000 grant which can be used for anything. Mayor Kaufman continued old business with the junk vehicles in the Village. As of the date of the meeting there was one car left so Mayor Kaufman considered this handled and could come off of the agenda. In regard to water issues, Mayor Kaufman stated the Village is stable and is working with Lamont Engineers on an emergency grant for two new wells. The changes to the sewer lateral agreement were read by Mayor Kaufman. A motion to amend the agreement with those changes was made by Trustee Quarino with a second from Trustee Reinshagen with all in favor, carried. In regard to a police officer, Mayor Kaufman gave a Town Constable vs. Village Constable recap. After Board discussion it was agreed to go to the Town of Stamford meeting for their support. The next meeting is thought to be October 10th at 7 p.m.
In new business, Sunnie Joh asked if the Village of Hobart model she made could live in the community center. Pictures were available through an email that she sent to the Village. The Board agreed to have her bring it in. There were no dimensions to go by so if it was too large for the room, it would not be able to stay. Trustee Quarino asked the Board if they would be agreeable to having Reggie Brunson and Ann Pardee receive cards to the Activity Center and the gym so they can help him with the SK athletes when he is not able to do it. The Board said yes to this request. Trustee Reinshagen mentioned the poor condition of the upholstered chairs in the community center and suggested John Marshky be contacted to see if he could clean them. He will be contacted.
Mayor Kaufman opened the floor to community participation. Karen Ogborn wished to publicly acknowledge the good job that she felt Superintendent McMullen was doing and the Mayor as well. A written request from Jennifer Botbyl to reduce the sewer side of her utility bill due to the fill of her pool was read by Mayor Kaufman. Mayor Kaufman stated the dimensions of the pool were needed and it was agreed to let Mrs. Botbyl know that this would be a one-time approval and next year she needs to contact the Village prior to filling her pool. An email from Scott Adams was read regarding a suggestion to give residents a one more chance type of notice before water is going to be shut off. This is something that the Board has worked to move away from. A request for the Village to place an acknowledgement notice on the doors of trailer park tenants when their water is shut off by the Village was made. The Board agreed that the Village could do this in the future so tenants know right away who shut their water off. A motion to go into executive session at 8:00 p.m. to discuss employee matters was made by Trustee Reinshagen with a second from Trustee Quarino, with all in favor, carried. The meeting came out of executive session at 9:25 p.m.by a motion from Trustee Key with a second from Trustee Reinshagen, with all in favor, carried. A motion to approve the following bills on Abstract No. 4 was made by Trustee Key with a second from Mayor Kaufman, with all in favor, carried.
General Fund Voucher No. 91-114 $17,158.52
Water Fund Voucher No. 46-63 $ 9,652.23
Sewer Fund Voucher No. 53-70 $ 8,195.40
NYC Fund Voucher No. 58-80 $21,262.40
A motion to adjourn the meeting at 9:45 p.m. was made by Trustee Key with a second from Trustee Reinshagen with all in favor, carried. Meeting adjourned.
Respectfully Submitted,
Kellee J. Estus
Clerk-Treasurer
