VILLAGE OF HOBART BOARD MEETING MINUTES APRIL 18, 2016
The Public Hearing for the Flood Damage Prevention Local Law change was opened by Deputy Mayor David Hotaling at 6 pm. Those present were Deputy Mayor Hotaling, Trustee Jim Quarino, Trustee Gordy Key and Clerk-Treasurer Kellee Estus. There was no attendance from the public. The hearing was closed at 6:15 pm by Deputy Mayor Hotaling.
The Public Hearing for the Adoption of the 2016-2017 Tentative Budget was opened by Deputy Mayor David Hotaling at 6:15 pm. Those present were the same attendees from the 6 pm public hearing and Village Attorney John Hubbard, Head of Waste Water Rich Reightmyer, Planning Department representative Shelly Johnson, Andrew Flach, Fire Chief Josh Mason and NBT Bank representative John Deierlein. There was no attendance from the public. The hearing was closed at 6:30 pm.
Deputy Mayor Hotaling called the regular Board meeting to order at 6:30 pm. Those present were Deputy Mayor Hotaling, Trustees Jim Quarino and Gordy Key, Village Attorney John Hubbard, Clerk-Treasurer Kellee Estus, Head of Waste Water Rich Reightmyer, Andrew Flach, Fire Chief Josh Mason and NBT Bank representative John Deierlein. A motion to accept the Treasurer’s report with the following changes was made by Trustee Key with a second from Trustee Quarino with all in favor, carried. In the General Fund; transfer $421.14 from 1620.4-A to 1325.4-4; transfer $52.43 from 1450.4 to 1620.4-5; transfer $1020.14 from 1620.4-A to 1910-D; transfer $14.42 from 1910-G to 1620.4(HAC); transfer $92.66 from 1620.4 to 1910-F; transfer $52.42 from 1620.4-A to 3410.4-8; transfer $50.00 from 5142.4-1 to 5110.4-2; transfer $253.83 from 4540.2 to 5142.4. In the Water Fund, transfer $2.39 from 8310.4 to 1910.1; transfer $34.97 from 8310.4-2 to 8310.4-4; transfer $491.53 from 8340.4-2 to 8320.4-1; transfer $167.75 from 8340.4-2 to 8320.4-1A; transfer $329.07 from 8340.4-2 to 8320.4-2; transfer $225.00 from 8340.4-2 to 8320.4-4; transfer $136.72 from 8340.4-7 to 8340.4; transfer $8.00 from 1910.2 to 9060.1. In the Sewer Fund, transfer $711.85 from 8130.2-1 to 1990; transfer $21.40 from 8130.4-1 to 8130.4-13; transfer $246.16 from 8130.4-1 to 8130.4-14; transfer $93.79 from 8130.4-1 to 8130.4-3. In the NYC Fund, transfer $1842.45 from 8130.4-2 to 8130.4-4; transfer $115.45 from 8130.4-2 to 8130.4-6. A motion to accept the minutes of last month’s Board meeting was made by Trustee Quarino with a second from Trustee Key, with all in favor, carried. Deputy Mayor Hotaling gave the floor to NBT Bank representative John Deierlein. During Mr. Deierlein’s floor time, Mayor Kaufman arrived tardy to the meeting due to a baseball game. Mr. Deierlein began by thanking the Board for the Village of Hobart’s business and that the bank appreciates it. He went over an agreement that was sent to the Village in July of last year regarding FDIC coverage and where money goes after exceeding the $250,000 limit. He explained that previously NBT Bank used M & T Bank and moved over to the Bank of New York in 2001. The agreement sent to the Village is required by law and will need to be signed by the end of May. Village Attorney Hubbard will look over the agreement. Mr. Deierlein also explained reciprocal deposits and how they work.
Head of Waste Water Rich Reightmyer reported to the Board that the metalsorb testing to reduce copper is looking real promising. He stated the yearly cost would be approximately $8800-$9000 a year. DEC will be contacted to see if something can be done to help incur the cost as right now it will be paid completely out of the sewer fund. Reightmyer also suggested the Board sign the SPDES permit, as they have three years to see how the metalsorb will work. The clock will start as soon as the permit is signed. The Board asked Village Attorney Hubbard what he thought and he will look into it further. Reightmyer stated there is still no update for the close out of the I/I project and that Lamont’s is looking at the drainage issue at the new DPW garage. He also stated the boiler at the sewer plant was serviced.
Andrew Flach touched base regarding the installation of the bench that Rotary purchased. Clerk-Treasurer Estus stated Superintendent McMullen does have it on his list to do. Mr. Flach also stated the Farmer’s Market will begin the first week in June. He asked if the crew could kindly put up the sign prior to that.
Newly elected Fire Chief Josh Mason stated the Fireman’s Dinner will be held on Saturday May 21st. He also stated truck #1812 was back and they had already used it at a truck fire and it worked well. He asked the Board if there was an update regarding the reflective reflectors for the fire hydrants. He said they run about $10.00 each. Trustee Hotaling made a motion to purchase the reflectors. The Village will purchase them and it is agreed that the Fire Department will install them.
Mayor Kaufman continued the meeting with old business. In regard to the SK Project, he said the next step being done was hooking the laterals to the mains. In regard to the SPDES permit, Trustee Hotaling made a motion to approve signing the permit pending the Village Attorney’s approval, seconded by Trustee Quarino, with all in favor, carried. Mayor Kaufman asked the Board members if they had new ideas and/or thoughts regarding the refuse service. It was tabled for now. In regard to the hiring of a WWTP employee, Mayor Kaufman asked the Board if they wanted to move forward and start setting up interviews. In regard to the Community Center project, the Mayor stated he received a quote of roughly $7000 to do the work. He asked the Board if they wanted to look for other contractors or move forward. The Board agreed to move forward.
As the annual Organizational meeting, Mayor Kaufman continued the meeting with the following appointments: Kellee Estus as Clerk-Treasurer, John Hubbard as Village Attorney, the official depositories as NBT Bank of Hobart and Delaware National Bank of Delhi Hobart branch, official newspapers as the Reporter and The Mountain Eagle, David Hotaling as Deputy Mayor, the mileage rate will remain the IRS Mileage Rate at 54 cents per mile, which is down from 57.5 cents in 2015 and petty cash at $50.00, up from $25.00 last year. Mayor Kaufman designated Charlie Reinshagen and Gordy Key in care of the sewer plant, himself in care of the water plant, David Hotaling in care of streets and Jim Quarino in care of Village buildings and grounds. A motion to approve the following appointments and designations was made by Trustee Quarino, with a second from Trustee Hotaling, with all in favor, carried. A motion to accept a resolution to use the IRS mileage rate for 2016 was made by Trustee Hotaling with a second from Trustee Quarino, with all in favor, carried. A motion to accept a resolution to use the previously stated banks as official depositories was made by Trustee Key, with a second from Trustee Hotaling, with all in favor, carried.
In regard to the SK Fire District, Mayor Kaufman stated no one could attend this meeting, so he hopes someone from there can attend the next one. In regard to the Trustee term resolution, Mayor Kaufman stated Village Attorney Hubbard drafted one to change the current term from two years to four years effective March 2017. It will be subject to permissive referendum and the clerk will have to post the resolution in the official papers within 10 days of the resolution being passed. A motion to pass the resolution was made by Trustee Quarino with a second from Trustee Key, with all in favor, carried.
Mayor Kaufman continued with the local law for Flood Damage Prevention change. The Board passed a negative declaration resolution showing that it will have no impact on the environment. A motion to pass the resolution to approve the changes in the law was made by Trustee Key with a second from Trustee Quarino, with all in favor, carried. A motion to approve the 2016-2017 Budget was made by Trustee Key, with a second from Trustee Hotaling with all in favor, carried.
A motion to approve the following bills on Abstract # 11 was made by Trustee Key, with a second from Trustee Hotaling, with all in favor, carried.
General Fund Voucher #s 304-337 $ 7,695.10
Water Fund Voucher #s 173-187 $ 1,925.87
Sewer Fund Voucher #s 279-305 $12,314.86
NYC Fund Voucher #s 251-275 $11,142.36
The Board discussed Jim Quarino renting the gym at the Activity Center. When he is providing a service to South Kortright district kids there will not be a charge for the gym. When he has an open gym that is open to the public, there will be no charge for the gym. When he is providing a service for out of district kids, he will be charged to rent the gym.
A motion to adjourn the meeting at 8:25 p.m. was made by Trustee Quarino, with a second from Trustee Hotaling, with all in favor, carried.
Respectfully Submitted,
Kellee J. Estus
Clerk-Treasurer
