VILLAGE OF HOBART BOARD MEETING MINUTES MAY 15, 2017
The regular meeting of the Village of Hobart Board of Trustees was called to order at 6:30 p.m. by Mayor Aaron Kaufman. Those present were Mayor Kaufman, Trustees David Hotaling, Jim Quarino, Amy Reinshagen and Gordy Key, Village Attorney John Hubbard, Clerk-Treasurer Kellee Estus, Superintendent of DPW Lucas McMullen, Chief Operator of Waste Water Richi Horne, Hobart Fire Chief Josh Mason, Sherry Hotaling and Willard Gould. A motion to accept the Treasurer’s Report with the following changes was made by Trustee Hotaling, with a second from Trustee Key, with all in favor, carried. In the General Fund, transfer $59.07 from 1620.4 to 1325.4-4; transfer $28.45 from 1620.4-1 to 1620.4-5; transfer $20.45 from 1620.4-1 to 1620.4-C; transfer $36.90 from 1620.4-1 to 1620.4-E; transfer $1475.93 from 1620.4-A to 1620.4; transfer $1213.37 from 1910-H to 1910-F; transfer $48.44 from 3410.4-3 to 3410.4-8; transfer $179.24 from 3410.4-9 to 3410.4; transfer $382.70 from 5110.4 to 7110.4; transfer $60.59 from 1620.4-1 to 9030med; transfer $86.58 from 9060 to 9061.1. In the Water Fund, transfer $6.62 from 8310.4-5 to 8310.4-4; transfer $1115.91 from 8320.4-1A to 8320.4-1; transfer $28.80 from 9060 to 9060.1. In the Sewer Fund, transfer $1615.85 from 8130.4-1 to 8130.1-3; transfer $478.80 from 8130.4-17 to 8130.1-4; transfer $61.05 from 8130.2-13 to 8130.2-2; transfer $30.75 from 8130.4-1 to 8130.4-10; transfer $621.00 from 8130.4-1 to 8130.4-11; transfer $44.45 from 8130.4-1 to 8130.4-13; transfer $1808.29 from 8130.4-2 to 8130.4-3; transfer $1792.55 from 8130.4-17 to 8130.4-4; transfer $49.50 from 8130.4-8 to 9030med; transfer $211.82 from 8130.4-17 to 9030ss; transfer $267.23 from 8130.4-8 to 9060; transfer $57.78 from 8130.4-8 to 9060.1. In the NYC Fund, transfer $12010.95 from 8130.4-17 to 8130.1-3; transfer $4899.60 from 8130.4-17 to 8130.1-4; transfer $906.31 from 8130.4-17 to 8130.1-5; transfer $37.92 from 8130.4-1 to 8130.1-6; transfer $61.06 from 8130.4-1 to 8130.2-2; transfer $225.82 from 8130.4-17 to 8130.4-11; transfer $152.38 from 8130.4-2 to 8130.4-13; transfer $138.81 from 8130.4-17 to 8130.4-33. A motion to approve the minutes of last month’s meeting was made by Trustee Key with a second from Trustee Reinshagen with all in favor, carried.
Superintendent of DPW Lucas McMullen gave the water report to the Board stating that Layne Christensen Company came and fixed the motor for the pump at Eklund Well No. 2. Superintendent McMullen wished to thank the Board for the purchase of the tractor and the mowers and said the crew would take very good care of them. McMullen also reported the crew has been working on the shoulders of the roads where they have been washed out due to rain. He said they have been busy mowing and the last trash day would be tomorrow. He also reported that a non-resident talked to him regarding parking issues on Cornell Avenue in front of the new restaurant. The Board discussed purchasing signs that state “No Parking Here to Corner” or “No Parking”. This led to discussion of purchasing no parking signs for the ballfield- side of Pearl Street near the ballfield.
Chief Operator of Waste Water Richi Horne wished to thank the Board for the collection system work that had to be done as it was expensive but necessary. She stated the sludge truck brakes had been repaired and they are not able to use the sludge trailer at this time to haul sludge because the compost is closed at the Walton solid waste facility. Chief Operator Horne reported that the press has been pressure washed and the plant itself is running back to normal. She reported the U.V. unit has new bulbs and sleeves and DEP did a quarterly inspection and they gave approval for the hot water project. Horne also stated she has developed a spreadsheet for the STHI data.
Andrew Flach was not present at the meeting, but he did pass along that the Farmer’s Market would be opening on Friday, June 2nd and asked for the signs for the Farmer’s Market to be put up.
Hobart Fire Chief Josh Mason stated the annual firemen’s dinner would be this coming Saturday. He also reported the truck 1812 pump test service would be done soon and that the truck has been working well. He asked about the lights in the back room – if there was a decision made about them. He also asked about the FOB quote that he had submitted some time ago. Mayor Kaufman stated he would call Kevin of ZS Security himself to discuss the quote. Fire Chief Mason also stated he would have to coordinate with someone to get the H painted on Whispell Lane for the helicopter to land. The correct color will be looked into.
Mayor Kaufman continued the meeting with old business regarding the additional signs on the Village property off of Reservoir Road by asking Superintendent McMullen if the signs were up. McMullen stated they were. In regard to the rental room(s) at the Activity Center, it was tabled until the Village received word on the fire inspectors’ findings and comments. Both possible renters need the building to pass his inspection in order to have a day care there. In regard to the basketball court, Trustee Quarino stated it had been resurfaced and repaved. He stated Don Kosier has agreed to purchase a hoop and NBT Bank and 2 families of the community have agreed to provide donations. He also stated Dave and Joyce Barber will donate but want a maintenance budget set up. After some discussion, it was agreed that the Village should open up a new account specifically for parks and lawns donations. Trustee Quarino stated he would like to involve the kids with the basketball court project so they don’t leave the area a mess. The kids would keep tabs on it and take pride in it if they were are part of its creation.
Mayor Kaufman continued the meeting with new business. In regard to water and sewer rates, Mayor Kaufman had a new rate schedule distributed to Board members and residents in attendance. The new water rates would provide more gallon usage for the same minimum rate of $40. It would increase from 8000 gallons minimum to 15,000 gallons minimum. Also, the water rate would increase after 20,000 gallons of use and would continue to increase every 19,999 gallons. A discount of 10% would be given to senior citizens 65 years and older. Senior Citizens would have to provide proof of age, proof of residence in the Village and be either joint or title owner. A motion to pass a resolution to modify the water rates as per the provided schedule was made by Trustee Quarino with a second from Trustee Reinshagen, with all in favor, carried. In regard to the tree in front of Willard Gould’s, an estimate of $1000 was provided by Timber Tree Service to take down and remove the stump. A motion to accept the estimate was made by Trustee Hotaling, with a second from Trustee Key, with all in favor, carried. A brief discussion was made between Board members and Superintendent McMullen of getting a list of trees compiled to put out for bid. Mayor Kaufman reported the savings as of this year with the solar panels. So far, since the first installation in 2014 which was at 80 Cornell Avenue, $13,765 has been saved at 3 of the 4 locations. The 4th location had a reading issue, so accurate numbers could not be given at the time of the report.
A motion to approve the invoice from AWWA for Lucas McMullen’s training at $150 was made by Trustee Hotaling, with a second from Trustee Key, with all in favor, carried. A motion to accept the following bills on Abstract No. 12 was made by Trustee Hotaling, with a second from Trustee Key with all in favor, carried.
General Fund Voucher No. 359-386 $31,438.64
Water Fund Voucher No. 168-183 $ 2,556.41
Sewer Fund Voucher No. 277-305 $28,827.84
NYC Fund Voucher No. 277-307 $12,107.87
A motion to adjourn the meeting at 7:44 p.m. was made by Trustee Quarino with a second from Trustee Reinshagen with all in favor, carried. Meeting adjourned.
Respectfully Submitted,
Kellee J. Estus
Clerk-Treasurer
