VILLAGE OF HOBART BOARD MEETING MINUTES SEPTEMBER 18, 2017
The regular meeting of the Village of Hobart Board of Trustees was called to order at 6:31 p.m. by Mayor Aaron Kaufman. Those present were Mayor Kaufman, Trustees Jim Quarino, Amy Reinshagen, David Hotaling, Gordy Key, Village Attorney John Hubbard, Clerk-Treasurer Kellee Estus, Superintendent of DPW Lucas McMullen, Chief Operator of Wastewater Richi Horne, Mike and Patti Kestner and Tee Gould. A motion to approve the Treasurer’s Report with the following changes was made by Trustee Quarino with a second from Trustee Key with all in favor, carried. In the General Fund, transfer $1829.70 from 1620.4-1 to 1910-F. In the Water Fund, transfer $406.93 from 1990 to 1910.2. In the Sewer Fund, transfer $568.91 from 1990 to 1910-3; transfer $46.19 from 1990 to 8130.2-1; transfer $61.67 from 1990 to 8130.4-28. In the NYC Fund, transfer $1259.80 from 1990 to 1910-3; transfer $373.54 from 1990 to 8130.2-7; transfer $131.05 from 1990 to 8130.4-28. A motion to approve the minutes of last month’s meeting was made by Trustee Quarino with a second from Trustee Key with all in favor, carried. A motion to approve the June minutes was made by Trustee Reinshagen with a second from Trustee Quarino with all in favor, carried.
Superintendent of DPW Lucas McMullen reported to the Board that the crew redid the shoulder by Mallinckrodt, are getting equipment ready for winter and they serviced the Dodge and the tractor. He stated they painted about ¾ of the basketball court and then ran out of paint. More paint is scheduled to arrive tomorrow. He stated hydrants were going to be flushed on Thursday and Friday of this week if they aren’t helping a contractor with work. He also stated Trash Days will be the 2nd and 3rd Tuesday of October. McMullen stated he contacted DOT in regard to CHIPS money and it does carry over for 5 years so we don’t have to use it every year.
Chief Operator of Wastewater Richi Horne reported to the Board that USGS did some extra sampling for a research project. She said the sewer plant had their first CIP since the new hot water heater was installed and it was very successful. She stated DEP inspected the facility and everything was found to be satisfactory. Horne also reported a return pump was plugged with rags (anything other than toilet paper) just like the lift station and that Labor Day was the one year anniversary of Tim and her being in charge of the plant. Department of Health did radiological testing that they paid for and Horne will be working on creating a new copper sampling plan for them. Horne stated the outfall line to the river has an old manhole that was having some woodchuck activity so the guys sealed it up. She stated there was a service and repairs done to the micro filters and their 3rd quarter wet testing is due. Chief Horne stated they will attend a training class in October in Sidney and asked for approval for Layne Christensen Company to clean the contact pumps at the water plant. Mayor Kaufman told her to go ahead.
Mayor Kaufman requested Superintendent of DPW McMullen and Chief Operator Horner to schedule an employee meeting next week to resolve issues among the groups. He also told Chief Horne to use the sludge trailer to haul sludge, not the truck and the licensed operator is to stay at the plant and the non-licensed operator is to take the sludge to Walton.
In old business, Mayor Kaufman passed out copies of an inspection report from the Code Enforcement officer of the Activity Center. This was brought about as a requirement for the two interested parties to rent space as a daycare from the NYS office of Children and Family Services. Trustee Hotaling made a motion to apply the changes as per the inspection report, with a second from Trustee Quarino, with all in favor, carried. In regard to parking, Mayor Kaufman stated Cornell Avenue has become better since the signs and barricades went up. Mayor Kaufman stated there was a complaint with the DPW working on a water shut off when there was a funeral scheduled later at noon. In regard to the trailer park concern, Mr. Gould stated unless he writes another letter to the Board, at this point he is satisfied. Mayor Kaufman stated the item will be removed from the agenda. In regard to fire truck No. 1812, the Village received the bill for the governor replacement which was roughly $4500 and included the pump test. Mayor Kaufman will contact the company to see if the previously installed governor had any type of warranty. In regard to the property off of Reservoir Road, Trustee Hotaling stated the decision to either accept or decline the offer from DEC to purchase it will have to be by the next Board meeting as there is time limit. It was tabled. In regard to the request to rent the HAC park field in 2018, the Board discussed the insurance and liability part of it with Village Attorney Hubbard. He stated he was fine with it on his side and had spoken with insurance agent Kevin Hull of Reynard Insurance and aside from providing the appropriate insurance certificate had no problem with it. A motion to approve the request was made by Trustee Hotaling, with a second from Trustee Quarino with all in favor, carried. The discussion was tabled to figure out an amount to charge and specific details.
Mayor Kaufman continued the meeting with new business. He stated NYSDOT had sent an agreement for the Village to sign regarding in-street crosswalks on Route 10. NYSDOT would be responsible for them. A motion to sign the agreement was made by Trustee Key with a second from Trustee Reinshagen with all in favor, carried. Mayor Kaufman stated he was informed by Kristina Zill of Transition Catskills that there is NYSERDA money available for light projects. Mayor Kaufman contacted Tara Donadio, Energy Educator and Clean Energy Communities Coordinator and told her he would like to apply for the funding for all 4 building locations of the Village of Hobart.
Mayor Kaufman opened the floor to community participation. Tee Gould asked if the Village could do anything regarding the speeding issues at the Village limit end of River Street. The Board discussed the issue and decided to purchase 2 electronic speed signs pending being able to use CHIPS money for them. A motion to purchase pending CHIPS money availability was made by Trustee Hotaling, with a second from Trustee Reinshagen, with all in favor, carried.
A motion to approve the following bills on Abstract No. 4 was made by Trustee Key with a second from Trustee Reinshagen, with all in favor, carried.
General Fund Voucher No. 95-115 $22,929.16
Water Fund Voucher No. 53-65 $ 4,401.54
Sewer Fund Voucher No. 79-101 $12,355.30
NYC Fund Voucher No. 81-102 $18,395.71
A motion to go into executive session regarding employee issues at 7:45 p.m. was made by Trustee Hotaling with a second from Trustee Key with all in favor, carried.
Executive session ended at 8:49 p.m. with a motion to continue the regular meeting by Trustee Quarino with a second from Trustee Reinshagen, with all in favor, carried.
A motion to adjourn at 8:50 p.m. was made by Trustee Hotaling with a second from Trustee Key with all in favor, carried. Meeting adjourned.
Respectfully Submitted,
Kellee J. Estus
Clerk-Treasurer
